Privacy Policy - Hafslund Hovedgård & Konferansesenter

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Privacy Policy

Hafslund Manor follows the applicable rules for the use, storage, and processing of personal data at all times.

Hafslund Manor is committed to safeguarding and protecting the privacy of all our data subjects. This Privacy Policy describes, among other things, what personal data we collect when you visit Hafslund Manor, what the purpose of the processing is, and what rights you have under the applicable privacy legislation.

1. Data controller

Hafslund AS is the data controller for the processing of your personal data in connection with your visit to Hafslund Manor.

Hafslund AS
Organisation number: 920 596 509
Harbitzalléen 5
0275 OSLO
P.O. box 990 Skøyen, 0247 Oslo

2. What personal data we process about you

Personal data is information that can be associated with you as an individual.
If you have consented to a processing of your personal data, you may withdraw your consent at any time. For inquiries in this regard, you may contact us at: konferansesenter@hafslund.no.

2.1 Stays at the manor

When staying at Hafslund Manor we process some personal data relating to overnight accommodation and/or conference/event. We do this in accordance with our agreement with you. The information we process in this regard is primarily lists of names for overnight accommodation due to safety and fire protection and billing information for the issuance of invoices in compliance with the Bookkeeping Act. The lists of names are erased immediately after the stay but we store personal data regarding the person who has booked and paid for the stay for 5 years in accordance with the requirements of the Bookkeeping Act.

We also process special categories of personal data such as health data (e.g., allergies, food intolerances, disabilities) regarding individuals related to meals and overnight accommodation. We will only register this if the person who makes the booking informs thereof. As a rule, we never register such information but register different types of allergies and the like at the group level. We always erase such data immediately after the visit is over.

3. Disclosure of personal data to other enterprises

We use data processors who, in agreement with Hafslund AS, conduct the technical and administrative operation of our services. When we provide personal data to such companies, we ensure that these companies comply with Hafslund’s requirements for processing and use of personal data and the at all times applicable legislation.

4. Your rights

As a visitor or otherwise as a user of Hafslund Manor’s services, you have the following rights in connection with our processing of your personal data:

  • Access: You can contact us if you wish to know more about what personal data we process about you.
  • Correction: If the personal data we possess about you is incorrect, you may contact Hafslund Manor at any time and demand that we correct the data. Correction may be relevant where incorrect information about you is registered with us for various reasons.
  • Erasure: You may ask us to erase your personal data at any time, something we will respect and adhere to unless, for other reasons, we are required to store your personal data or have a different processing basis for the storage thereof. For example, we may be required and/or have a legitimate interest in storing personal data for the purposes of managing your stay because of the enterprise’s interests or due to legal rules such as in the Bookkeeping Act. If you wish to have any information erased, and we do not have the opportunity to do so, you will receive a justification.
  • Restriction of processing: In accordance with the privacy legislation, you may also demand that our processing of your personal data be restricted if the conditions for this are met under the privacy legislation. If processing is restricted, your personal data will only be stored. However, this does not apply if, despite restriction, you have consented to another form of processing, or such further processing may take place on a different basis (e.g., to pursue a legal claim).
  • Right of objection: If the conditions under privacy legislation are met, you may also object to certain processing activities we undertake. If you submit an objection, we will no longer process this personal data unless we can demonstrate that there are compelling justified grounds for further processing.

If you wish to invoke your rights, you may contact personvern@hafslund.no For a complete overview of your rights, please see Chapter 3 of the GDPR.

4.1 Details on the storage and erasure of personal data

Your personal data will be erased or anonymized when it is no longer necessary for the purpose for which they were collected. For the most part, we erase personal data about visitors immediately after your stay is over if you are a group. Normally, we only store personal data about the person who has booked the stay. We store this information for up to 5 years in accordance with the requirements of the Bookkeeping Act.

5. Complaints to the Norwegian Data Protection Authority

If you are dissatisfied with our processing of your personal data, you may submit a complaint to the Norwegian Data Protection Authority. The contact information of the Norwegian Data Protection Authority can be found on their website http://www.datatilsynet.no. On the website, you will also find further information about our duties and your rights under the applicable Personal Data Act.

6. Inquiries

You are welcome to contact Hafslund Manor if you want to receive more information about how your personal data are processed or if you wish to invoke your rights: konferansesenter@hafslund.no or to personvern@hafslund.no